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Scanning with Helix MARS


Receive and process reports, documents and scanned images

Documents are typically received by companies in one of the following ways — via mail, in person delivery, electronically (i.e., fax, e-mail), and in court. Scan Operators are then made responsible for preparing a batch that is then scanned and, if necessary, reviewed, validated and updated.

If a batch contains a mixture of Structured and System Generated documents, as well as Unstructured Documents, the Scan Operator needs to use a separator sheet between the:

  • Structured Documents and Unstructured Documents
  • System Generated Documents and Unstructured Documents

If a System Generated document precedes a Structured and/or Unstructured Document, the system assumes that those documents are associated to the same case/participant and applies that metadata to them. If this is not the case, the worker must correct the metadata in Verify.

Accessing DotScan 

Once a batch is prepared, the worker accesses DotScan in order to create the batch and scan the pages into the system.

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The Scanning screen contains three sections:


Image View

The Image View section allows the Scan Operator to view each page that is scanned in.



The Setting section allows the Scan Operator to set information related to the batch being scanned, as well as, perform various functions in the DotScan Program.


Batch View

The Batch View section allows the worker to see pages for the batch in a list format.

Scanning a Batch

Once a batch is prepared, the pages are scanned into DotScan.

Batch Review

After all the necessary documents have been added to the batch, the Scan Operator is required to review all pages that are a part of the batch. If necessary, a page can be removed, moved, inserted or rescanned into the batch before it is finished.

Finishing a Batch

Once a batch is scanned, reviewed and updated as necessary, the Scan Operator releases the batch from DotScan.

Helix International

Helix International is a software and consulting organization that focuses on document and data solutions. Unlocking your content and your data for a cognitive reality.

We focus on Technical Solutions for today’s business problems

Whilst every content management system is unique, the fundamental disciplines of effective document management remain constant.

Helix International has successfully migrated 100s of content management solutions such as:

  • IBM Content Manager On Demand (CMOD)
  • IBM Image Services (IS)
  • IBM Filenet P8 etc
  • Computer Associates CA View / Deliver SAR / Express
  • Hyland On Base
  • ASG Mobius amongst others.

No project has failed!

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